The services offered are:
- General Archive
- Physical storage and management of inactive hardcopies information;
- Efficient retrieval for fast access to information;
- Traceability of records and its historical movements.
- Bar coding active files for comprehensive inventory;
- Efficient tracking and accurate retrieval of individual file;
- Effective control and secure.
Most suitable for loan files, credit card application forms, personnel files, insurance policies, legal case files, medical records, etc.
Computer Media Management
- Physical storage and management of electronic information for a sound business continuity plan (contingency plan) in a controlled environment;
- Daily rotation of backed-up media;
- Appraisal and sentencing of records for the retention period;
- Indexing and cataloguing of records;
- Managing records retention and destruction dates.
- Monitoring destroy dates so records are not kept longer than necessary;
- Secure records disposal under your authorised personnel’s supervision.
Advantages of Safeguards Record management services:
- Security documents - managing vital records in a high secure environment;
- Information conversion - imaging and computer output to laser disc (COLD);
- Escrow - a third party agent to manage proprietary software deposit;
- Secure vaulting - rental of high secure strongroom.
- Improved efficiency and accuracy
- Controlled storage and retrieval costs
- Secured and authorized access to records
- Online access for account details and various reports
- Multi storage centres for strategic records keeping and rapid access
- Reduced capital requirement
- Improved staff's productivity and competency
- Improved customer services - both internally and externally
- Focused resources and management on core activity
- Participation in the development of information management
- Improved security and business continuity plan
- Bar-code technology for data integrity and full audit and traceability
- Cost centre based invoicing, tailored reports, and etx
- Safeguards' ongoing commitment to invest in people, system and technology